After raters have been added for each of the group members, Group Owners will be able to monitor their progress.
Sending Reminders as a Bulk Action
Reminders can be sent as a bulk action, or individually to each rater as described below. Each rater invitation is specific to the member that they are rating. For example, if Amy has been asked to rate both Catherine and Owen, then Amy will receive two unique links to rate each member.
To bulk send reminders, click "Send All Reminders" from the top of the IBI Group.
This prompts a confirmation box, listing out the number of people who will receive these reminders and the type of reminders that will be send.
The "Send All Reminders" action sends four different types of reminders, and multiple reminders may be sent to each person - particularly if a member has been asked to rate another. The types of reminders that get sent are:
- Joining the group (Member)
- Completing the IBI (Member)
- Accepting the invitation to rate (Rater)
- Completing the rater survey (Rater)
Pending Invitations
Immediately after inviting them, raters will appear as Pending Invitations. The screen will look like the image below. Group Owners can Resend the invitation, or Cancel it if needed.
Accepted Invitations
Once the invitation has been accepted, Group Owners can view the status of the rater's survey. Statuses will be either Not Started, In Progress, or Completed. While the status is Not Started or In Progress, the Group Owner has the option to send Reminder emails. (These emails include a friendly reminder to complete the survey.)
Once the user has completed the survey, the Survey Status will update to Completed. (Raters can also be removed if necessary. This will break the connection between their responses and the Group Member being rated.)