Adding Raters to an IBI Group

Group Owners have the option to use the Inclusive Behaviors Inventory in a 360 degree feedback format. They can do this by adding Raters to any Group Member. Group Owners also have the ability to allow Group Members to invite their own raters - this feature is set for the group, and would apply to all Group Members. 

Raters and ATUs

When adding Raters to an IBI Group, there may be an impact on an organizations Annual Tracked Users (ATUs). 

• If the Raters are from the same organization: Since Raters are registering for accounts using an email domain associated with the organization, they will be added as users in the licensing organization. This means they will count as ATUs for that organization. After completing the rater survey, these users may go on and use any other product licensed by their organization.
• If the Raters are from outside the organization: These users do not count towards an organization's ATUs. When they log in, they can access the rater survey; however, they don't have access to any other products and are not added to the inviting organization.

Adding Raters as the Group Owner

The Group Owner will have to gather Rater email addresses for each Group Member. We recommend doing this during the Group creation process. Contact the Group Members and ask them for the emails of the people they would like to rate them. Read more about criteria for selecting raters and email templates to orient Raters to the IBI process.

To add Raters:

1. Navigate to the IBI home page. Find the relevant group and click Manage. 
   
2. For every Group Member, you will see a Raters button. Click this to open the Rater section.
3. Click Invite Raters. 
   
4. Enter a Custom Message. This message will be embedded in the email invitation received by the Raters for this particular Group Member. We recommend adding a message to make the email more personal.
5. Enter all email addresses for the raters you'd like to invite to rate this member.
6. When ready, click Send Invitations. 
7. You will now see the Raters' information on the group detail page. 
   
8. Once they accept the invitation, you will be able to monitor their progress.

Adding Raters as a Group Member

If the group is set to allow for Members to add their own raters, Members will be prompted to add raters after completing the IBI. If invited members have already completed the IBI at the time they join the group, they will be able to invite raters at that time. 

Members are only allowed to add raters - they are not able to remove or remind raters, nor view which raters have completed the rater survey. 

1. Members can add additional raters at any time by going to the IBI Home page. Notice how this user is a Member of multiple groups but can only add raters to groups where the Group Owner has allowed it.
2. Click Add Raters and get taken to invitation form
3. Enter in a Custom Message. This will appear in all rater invitations that are sent by this Group Member.
4. Enter in the email addresses of the people to be invited to be a rater. Additionally, notice that Aperian lists the emails of people previously invited to be raters. If duplicates are added, they will not receive additional invitations and will not count toward the rater total.
5. Click Send Invitation
6. The Group Member will then be redirected back to the IBI Home page and rater invitations for the invited people will be sent. 

The Group Owner will not be notified when raters are added for each Group Member - however the Group Owner will be able to see which people the Group Member has invited, and remove or add any additional raters.